Account Administrator
Location:
Mechanicsburg, PA(Work Model = Options:
Hybrid and / or Full time from Office)Reporting to the Senior Finance and Accounting Manager, the Accounting Associate position involves many activities in the accounting process Each associate may be assigned different activities listed below and the assignments may vary over time, depending on workload and business requirements.
Responsibilities:
Billing:
Process construction billing and AiA documents with accuracy and timeliness.
Seek proper approval from operations staff that bill is ready for client acceptance prior to invoice printingMail, Email, or Upload invoices to client portalsIssue client credits as required/directed and open AR statementsAR Receipts & Collections:
Process AR for the Queens, NY office as required and directed, including but not limited:
Assist with posting of payments and client depositsProcess credit card paymentsFollow up call/email and collection efforts on outstanding AR according to established guidelinesCorrespond with customers and respond to inquiriesAccounts Payable:
Process AP transactions for the Queens, NY office as required and directed, including but not limited:
Sort, code, and match invoicesEnter and upload invoices into systemReconcile accounts payable transactionsMonitor accounts and reconcile to vendor statementsResearch and resolve invoice discrepancies and issuesCorrespond with vendors and respond to inquiriesExecute vendor and subcontractor paperwork requirements, such as credit applications.
Prepare monthly credit card reconciliation and postingClosing:
Participate in ensuring month-end close procedures are complete, included but not limited to:
Ensuring the Senior Finance and Accounting Manager has all information necessary to execute monthly revenue and cost recognition.
Ensuring all data listed above is reconciled for month end with proper dates of transactions and accurate informationAd Hoc assignments:
Perform accounting related assignments for the Queens, NY office as directed by Senior Finance and Accounting ManagerQualifications &
Experience:
1 to 2 years' experience in bookkeeping, administration, accounting, financial, or analytical fieldsUnion experience is a plusPrior Construction accounting experience is helpfulMust possess strong analytical, communication, multi-tasking, presentation and teamwork skills.
Must have very good system skills, including accounting systems, Microsoft Office products, and business intelligence toolsExcellent interpersonal skills and the ability to successfully manage relationships with clients, company executives, and co-workersSkilled at establishing and working collaboratively in a fast paced, dynamic team environment with multiple and priorities and meet deadlinesIf you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the team today! Location :
Mechanicsburg - PA Recommended Skills Accounting Systems Accounts Payable Administration Analytical Billing Business Intelligence Estimated Salary: $20 to $28 per hour based on qualifications.
Mechanicsburg, PA(Work Model = Options:
Hybrid and / or Full time from Office)Reporting to the Senior Finance and Accounting Manager, the Accounting Associate position involves many activities in the accounting process Each associate may be assigned different activities listed below and the assignments may vary over time, depending on workload and business requirements.
Responsibilities:
Billing:
Process construction billing and AiA documents with accuracy and timeliness.
Seek proper approval from operations staff that bill is ready for client acceptance prior to invoice printingMail, Email, or Upload invoices to client portalsIssue client credits as required/directed and open AR statementsAR Receipts & Collections:
Process AR for the Queens, NY office as required and directed, including but not limited:
Assist with posting of payments and client depositsProcess credit card paymentsFollow up call/email and collection efforts on outstanding AR according to established guidelinesCorrespond with customers and respond to inquiriesAccounts Payable:
Process AP transactions for the Queens, NY office as required and directed, including but not limited:
Sort, code, and match invoicesEnter and upload invoices into systemReconcile accounts payable transactionsMonitor accounts and reconcile to vendor statementsResearch and resolve invoice discrepancies and issuesCorrespond with vendors and respond to inquiriesExecute vendor and subcontractor paperwork requirements, such as credit applications.
Prepare monthly credit card reconciliation and postingClosing:
Participate in ensuring month-end close procedures are complete, included but not limited to:
Ensuring the Senior Finance and Accounting Manager has all information necessary to execute monthly revenue and cost recognition.
Ensuring all data listed above is reconciled for month end with proper dates of transactions and accurate informationAd Hoc assignments:
Perform accounting related assignments for the Queens, NY office as directed by Senior Finance and Accounting ManagerQualifications &
Experience:
1 to 2 years' experience in bookkeeping, administration, accounting, financial, or analytical fieldsUnion experience is a plusPrior Construction accounting experience is helpfulMust possess strong analytical, communication, multi-tasking, presentation and teamwork skills.
Must have very good system skills, including accounting systems, Microsoft Office products, and business intelligence toolsExcellent interpersonal skills and the ability to successfully manage relationships with clients, company executives, and co-workersSkilled at establishing and working collaboratively in a fast paced, dynamic team environment with multiple and priorities and meet deadlinesIf you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the team today! Location :
Mechanicsburg - PA Recommended Skills Accounting Systems Accounts Payable Administration Analytical Billing Business Intelligence Estimated Salary: $20 to $28 per hour based on qualifications.
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